Are You Up To Date for 2013 Employment Posters?

3 Jan

This may not be the most exciting article you read this year, but it WILL save you MONEY and TROUBLE! With the start of every New Year, it’s time to double check to see if you are current with your employment posters and other material you use for employees.
This is particularly true for 2013, as not only California, but 27 other states have made changes which require new posters – including: Arizona, Alabama, Colorado, Florida, Illinois, Hawaii, Kansas, Massachusetts, Maryland, Maine, Michigan, Montana, New Hampshire, New Jersey, New Mexico, Nevada, Ohio, Oregon, Rhode Island, South Carolina, Texas, Utah, Virginia, Vermont, Washington and Wisconsin.
I have found the best value in employment posters is provided by All In One Posters, who sell a combined Federal and State poster set, laminated for an average price of $19.00 each. You can find them on the web at: http://www.allinoneposters.com or call 800-273-0307.
But it is not just posters you have be current in. You also need up to date Pamphlets for California Employees.
Employers must provide a copy of the following notice and pamphlets to each employee when appropriate:
At time of hire –
• The following pamphlets explain employees’ benefit rights:
• For Your Benefit – California’s Programs for the Unemployed (DE 2320) – Provides information on UI, DI, PFL, and Job Service benefits available to the employee. http://www.edd.ca.gov/pdf_pub_ctr/de2320.pdf
• Disability Insurance Provisions (DE 2515) – This brochure outlines the DI program. http://www.edd.ca.gov/pdf_pub_ctr/de2515.pdf
• Paid Family Leave (DE 2511) – This brochure outlines the Paid Family Leave insurance program http://www.edd.ca.gov/pdf_pub_ctr/de2511.pdf
• Workers’ Compensation:
English: http://www.dir.ca.gov/dwc/DWCPamphlets/TimeOfHirePamphlet.pdf
Spanish: http://www.dir.ca.gov/dwc/DWCPamphlets/TimeofHirePamphlet_Spanish.pdf
And the following pamphlet is required to provide information about Sexual Harassment: http://www.dfeh.ca.gov/res/docs/Publications/DFEH-185.pdf

Each year, all employers are required to notify all of their employees of the federal Earned Income Tax Credit (EITC) more information and form of notice at: http://www.edd.ca.gov/Payroll_Taxes/Earned_Income_Tax_Credit_Notification.htm
At termination of employment:
• Notice to Employee as to Change in Relationship – Written notice must be given immediately to employees of their discharge, layoff, leave of absence, or change in employment status. This sample meets the minimum requirements. http://www.edd.ca.gov/Payroll_Taxes/pdf/NoticetoEmployeeastoChangeinRelationship.pdf
You may wish to prepare the employee notice in duplicate and keep a copy for your files. Notices prepared by the employer must include the information on the sample Notice to Employee as to Change in Relationship referenced above
• For Your Benefit – California’s Programs for the Unemployed (DE 2320) – Provides information on UI, DI, PFL, and Job Service benefits available to the employee. Obtain form at: http://www.edd.ca.gov/pdf_pub_ctr/de2320.pdf
Whenever employee takes a leave of absence :
• When the employee notifies the employer they need to take time off from work due to their non-industrial medical condition- they must be given “State Disability Insurance Provisions” (DE 2515) http://www.edd.ca.gov/pdf_pub_ctr/de2515.pdf
• When the employee notifies the employer they need to take time off from work to care for a seriously ill family member or to bond with a new child.- they must be given “Paid Family Leave insurance program” (DE 2511) http://www.edd.ca.gov/pdf_pub_ctr/de2511.pdf
These pamphlets are available for purchase, if you would prefer, from the California Chamber of Commerce. The Chamber sells a kit of all 5 different brochures in sets of 20 for $60 for members, or the items individually.
I look forward to seeing you early this year to planning how I can help you with performance and compliance issues. Avoid the costs of fines or lawsuits. Don’t hesitate to email me at DonDressler1@hotmail.com or call 949-533-3742 if I can be of help.

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