Can Employers Use Electronic Posters to Comply With the Law?

1 Mar

The Federal Government and every state require all employers (even with one employee) to conspicuously display various government labor law posters in the workplace. The purpose of these labor law posters is to inform employees of their rights under applicable laws and provide information on how to report discrimination, wage and hour violations and other rights infringements to the government.
These posters must be permanently displayed and posted in a centrally located place accessible to all employees. Government regulations specifically require that the information be displayed in an area frequented by employees during the normal course of the workday.
With a diverse and mobile workforce, I was recently asked by an employer:
“All of our employees, both the office staff and the field staff, must sign in each day on our web portal to log hours worked. Is it acceptable to use the sign in page as the location for the mandatory employment posters? For our situation it would actually put the posters in a more prominent place, and we can provide a large link button so that they can be accessed freely and updated regularly.”
My answer is: yes you can use modern technology, however take care to inform employees on a regular basis of the location of the required notices and how to access them, and even better, give them an option to request a “hard” or written copy of any notice at any time.

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